Purchase & Sales Administration Supervisor

  • Société : Chaumet Middle East
  • Pays/Région: United Arab Emirates
  • Secteur d'activités : Montres & Joaillerie
  • Type de contrat : Emploi à durée indéterminée
  • Métier : Logistique
  • Expérience requise : Minimum 2 ans
  • Référence : CHAU00615
  • Date de publication : 12.12.2019

Poste

The Purchase & Sales Administration Supervisor operates as the team leader for a team of Purchase and Sales Administrators, ensuring the overall coordination of physical movement of goods from supplier to the retail/distribution. He/She supports and assists the Logistics Manager in such a manner as to provide the best possible service to the customers.      

Position based in Dubai.

 

MAIN RESPONSIBILITIES

 

  • Supervise and Monitor the Purchase functions 
    • Daily check and follow-up of all incoming communication. Check with concerned parties for analysis/action when required and passing on information to relevant parties
    • Validate and transmit the supplier's purchase orders upon receipt of the division's orders. 
    • Receive, check and follow-up on suppliers' original documents (i.e. invoices, packing lists, and certificates duly signed and stamped)
    • Check and report shortages/ excesses/ damages if any. Negotiate credit notes issue and goods returns as and when required
    • Upload consignments upon checking and matching supplier invoices with corresponding orders/back orders if any and check its overhead (i.e. Clearance charges, Freight, FOB, insurance and others) against the agreements with the forwarders and other parties
    • Maintain, update and issue forwarders in Invoices / Weekly report
    • Issue and maintain the Forwarders weekly report (i.e. the reporting of the expected shipments by priority for the next week)
    • Monitor and maintain the divisions/ departments support services provided
    • Prepare the credit notes for the goods that are returned from the customers.
    • Keep Finance department informed about all credit note, pending shipments not processed by month end, monthly inventory results and coordinate for annual inventory check.

 

  • Team Supervisory
    • Team briefings and staff awareness
    • Constant and pro-active communication with Divisions, stores, forwarders, clearance agents
    • Coordinate with warehouse staff/ Division/ Suppliers' team for any clarification in connection with the above-mentioned jobs to go more accurate way

Profil

A minimum three years of similar experience in the retail and/or wholesale business

You are comfortable with the numbers and master the Office Pack very well

Fluent English (Arabic & French are added Value)

Strong sensibility for jewelry and watchmaking

Rigorous and autonomous, you have the ability to handle multiple tasks simultaneously

Priority setting skills

Business acumen

Very good interpersonal skills and a strong team spirit

Postuler

Montres & Joaillerie

Activité la plus récemment mise en place, le secteur des Montres & Joaillerie rassemble des Maisons de premier plan aux positionnements complémentaires.

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